Mr. Bizzy Launches Expense Bot Plus for Multi-User Expense Management 

Expense Bot Plus gives businesses, project teams, accounting firms and bookkeepers a simpler way to collect, organize and manage expenses from multiple people through WhatsApp and email.

Mr. Bizzy has launched Expense Bot Plus, a multi-user expense management solution designed for businesses and professional firms that need to collect and organize expenses from employees, team members, projects or clients.

Instead of requiring everyone to learn another expense management app or navigate complex accounting screens, Expense Bot Plus lets people use tools they already use every day – WhatsApp and email.

Employees and team members can send receipts, invoices and expense information through WhatsApp or email, track mileage and provide instructions in plain English. Expense Bot Plus extracts and classifies expense information, organizes supporting documents, and keeps expense records and reports structured for the business.

For accounting and bookkeeping firms, the workflow can work differently. Clients can submit expenses directly, or the firm can process the receipts and documents clients already provide.

The goal is simple: reduce the administrative work between an expense happening and the organized records your business or accounting team needs.

Expense Management Gets More Complicated as More People Get Involved

Tracking expenses for one person is one problem.

Tracking them across employees, projects, field teams or dozens of accounting clients is another.

Receipts can arrive from different people. Invoices get forwarded through email. Mileage needs to be recorded. Credit-card and bank statements may contain business transactions that need to be captured. Expenses may also need to be associated with a particular employee, project or client.

The more people involved, the more administrative work can accumulate around collecting, extracting, classifying and organizing all of that information.

Expense Bot Plus was designed around that problem.

Rather than asking every participant in the process to adopt another expense application, Mr. Bizzy provides a messaging-first expense workflow.

How Expense Bot Plus Works

Expense Bot Plus uses WhatsApp and email as the front door to the expense management process.

A team member can take a picture of a receipt and send it through WhatsApp. An invoice or receipt received by email can be forwarded. Business mileage can be recorded. Bank and credit-card statements can be submitted, including instructions about which transactions should be processed.

Users can also provide instructions in plain English, such as assigning an expense to a particular project or client.

Expense Bot Plus then handles the administrative work behind those interactions by extracting expense information, classifying transactions, organizing supporting documents and maintaining structured expense records and reports.

This means the people submitting expenses can use a simple conversational workflow, while the business receives organized information behind the scenes.

Built for Business Teams

For businesses with multiple employees or team members, expense administration can quickly become a recurring back-office task.

Employees submit receipts at different times and through different channels. Someone then has to collect the information, organize the supporting documents and prepare usable expense records.

With Expense Bot Plus, team members can submit expenses through WhatsApp or email as they occur.

Expense information and supporting documents can then be organized automatically, with employee, project and company-level reporting available to the business.

This gives businesses a way to simplify employee expense collection without requiring everyone to work inside another expense-management interface.

Learn more: Expense Management for Business Teams

Built for Project Teams

Businesses that work across multiple projects have another challenge: capturing the expense is only part of the job. It also needs to be associated with the right project.

Expense Bot Plus allows employees and team members to submit receipts, invoices and mileage while identifying the appropriate project using plain-English instructions.

Businesses can also establish a default project when appropriate, reducing the need to repeatedly provide the same project information.

Supporting expense documents can be organized with the relevant project, while project reporting provides an up-to-date view of expenses associated with that work.

This can be useful for construction, contracting, consulting and other businesses where expenses need to be understood at the project level.

Learn more: Project Expense Tracking

Built for Accounting Firms and Bookkeepers

Accounting and bookkeeping firms face a different version of the expense-management problem: they often need to organize expense information coming from many different clients.

Expense Bot Plus supports two ways of working.

Clients can submit their receipts, invoices and other expense information directly through WhatsApp or email.

Or, when clients continue to hand their accountant or bookkeeper a collection of receipts and documents, the firm can submit those documents itself and have Expense Bot Plus extract and organize the expense information.

Client records, supporting documents and reports stay organized within the appropriate client folders before the accounting or bookkeeping team reviews them.

Organized CSV expense data can also be exported for use in the firm’s accounting and bookkeeping workflow.

Expense Bot Plus is not intended to replace the professional review performed by accountants and bookkeepers or the accounting systems they use. It is designed to reduce the repetitive expense intake and organization that happens before and around that work.

Learn more: Expense Management for Accounting Firms & Bookkeepers

More Than Receipt Capture

Expense Bot Plus is designed to handle more than individual receipt photos.

Depending on the expense workflow, businesses can use Expense Bot Plus to process:

• Receipts and invoices submitted through WhatsApp or email 
• Business mileage
• Credit-card and bank statements, including selected transactions
• Line-item expenses from receipts and invoices
• Project and client assignments
• Supporting expense documents
• Expense reports and exportable data

The same messaging-first approach allows users to provide instructions in plain English instead of navigating a series of accounting screens simply to record everyday business activity.

Expense Records Organized Around the Way the Business Works

Expense Bot Plus extends Mr. Bizzy Expense Bot beyond individual expense tracking by adding the structure required for multi-user environments.

Depending on the workflow, expense information and supporting documents can be organized around employees, projects or clients.

That distinction matters.

A business team may need to understand expenses across employees and the overall company. A project-based business may need project-level organization and reporting. An accounting firm may need separate expense records and documents for each client.

Expense Bot Plus provides the underlying expense-processing workflow while allowing those different organizations to structure the resulting records around how they actually operate.

No New Expense App for Every User to Learn

Traditional software often begins with the software interface: create accounts, train users, teach them where to upload information and expect them to return to the system whenever administrative work needs to be completed.

Mr. Bizzy takes a different approach.

The conversation is the interface.

WhatsApp and email provide the interaction layer, while Expense Bot Plus performs the processing and organization behind it.

That doesn’t mean accounting software disappears. Businesses and accounting firms can continue using the accounting systems and professional processes they rely on.

Expense Bot Plus focuses on simplifying the expense administration that happens before the information reaches those downstream processes.

No over-engineered expense workflow. Use WhatsApp or email. Give instructions in plain English.

Expense Bot Plus Plans for Growing Teams

Expense Bot Plus is available in four plans designed for organizations with different numbers of users and transaction volumes:

Plan	Users	Monthly Transactions
Starter	10	500
Growth	25	1,250
Scale	60	3,000
Pro	125	6,250

Transactions include expenses and mileage trips.

Expense Bot Plus offers plans for teams of different sizes and transaction volumes. Compare current plans, features and pricing to find the right option for your organization.

From Individual Expense Tracking to Multi-User Expense Management

Mr. Bizzy Expense Bot was built around a straightforward idea: business owners should not have to become data-entry clerks just to keep their expenses organized.

Expense Bot Plus extends that approach to organizations where expense information comes from multiple people.

Whether those people are employees submitting company expenses, field teams working across projects, or clients sending records to an accounting firm, Expense Bot Plus provides a common intake and processing layer through WhatsApp and email.

The people generating or submitting the expenses get a simpler way to send information.

The organization gets structured expense records, supporting documents and reporting.

And the accounting or bookkeeping process can continue downstream with more organized information.

Ready to Get Started with Expense Bot Plus?

Choose the Expense Bot Plus plan that fits your organization’s team size and transaction volume.